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92nd AsMA Annual Scientific Meeting:
“Scientia ex Machina”
Peppermill Resort Hotel, Reno, NV, USA
May 22 - 26, 2022
Call for Abstracts
Deadline: November 1, 2021 No Exceptions!
The Aerospace Medical Association’s 2022 Annual Scientific Meeting will be held in Reno, NV, USA. This year’s theme is “Scientia ex Machina.”
Our aerospace medicine and human performance field is not immune to the need for global connection and collaboration, just like other sectors in aviation! AsMA has an important role to play by creating and stimulating scientific exchange, experiences, and contacts with our members and colleagues of aerospace medicine and related associations around the world, and also with other partners in aviation, such as professional and leisure pilots and air traffic controllers. We hope to see many friends from different sectors and from different parts of our world at the largest existing scientific meeting in our field!
The Annual Scientific Meeting is the premier international forum to learn and discuss evolving trends and multidisciplinary best practices in research, clinical applications, human performance, and flight safety. The 92nd Annual Scientific Meeting welcomes abstracts in the many areas related to Aerospace Medicine including Clinical and Operational Aerospace Medicine; Human Performance; Travel and Transport Medicine; Safety and Survivability; Space Medicine; and Other Topics. For a complete list see the box on p. 2 of this form.
AsMA Abstract Submission Process
All abstracts must be submitted via the electronic submission system linked to the association's web site: https://www.asma.org/scientific-meetings/asma-annual-scientific-meeting/call-for-papers
(LIMIT: 350 words/2500 characters including spaces)
ATTENTION: You MUST use personal email addresses when entering your abstracts and those of your co-authors.
Abstract Types and Categories
The Annual Scientific Meeting highlights several types of presentation formats. Posters are on display for two full conference days, each in its assigned space. Authors will be asked to present their poster for a single designated 120-min period on one of these days. Slide and Panel presentations will be organized by topic area and presented during 90-minute blocks of time, six periods of 15 minutes each. Individual slide presentations are limited to 15 minutes, including three to five minutes for questions and discussion.
There are four types of submissions:
- Poster (Stand-alone Poster presentation in a 4 x 8 foot space that will be integrated into a session, grouped by topic)
- Slide (Stand-alone 15-minute slide presentation with questions/discussion that will be integrated into a session, grouped by topic.)
- Individual Panel (Presentation that will link to support a Panel Overview containing five (non-case study) or six (case study) abstracts presented as a cohesive whole.
- Individual Workshop (Presentation that will link to and support a Workshop Overview.)
There are two categories based on the topic to be presented:
- Original Research (Material that is original in nature and has not been previously presented. Original analysis of a hypothesis involving data collection and analysis. Headings include Introduction, Methods, Results and Discussion.)
- Education (Material is a review or summary of material intended for teaching)
- Program / Process Review: (Description of a program or process that is used to solve a problem or accomplish a task. Headings include Background, Description and Discussion.)
- Education / Tutorial: (An educational session intended as a review of established material. Headings include Introduction, Topic and Application.)
- Case Study: Clinical or Human Performance (Related to hands-on medical decision-making by physician-patient. Headings include Introduction, Case Description and Discussion.)
Topic areas (see p.2) will be listed on a drop-down menu on the submission site. They are used to organize the abstracts into sessions. Templates and examples (previously published in the AsMA journal) are provided for each type and will be available at the abstract submission website. Authors will be required to enter abstract text under the headings as described above.
Panel Guidance
Case Study Panels are intended to highlight a particular institution, community or aeromedical issue. Case Study Panels must be composed of up tp 6 abstracts, all presented from the same institution or aeromedical community. All other panels must be composed of a coordinated sequence of 4-5 abstracts that flow logically from one to another supporting the central theme. Panels must contain well-coordinated abstracts that allow 15 minutes for structured discussion during the sixth period. See the template below.
It is the responsibility of the Panel Chairs to ensure that the abstract authors include in the individual abstracts how it relates to the Panel theme. In a non-case study Panel, unrelated abstracts from a laboratory or organization do not constitute a Panel. If the Panel theme is not clearly identified and/or the abstracts do not support a central theme, the individual abstracts may be unbundled and evaluated as separate slide or poster abstracts. Panel Chairs are also responsible to prepare questions and discussion points to facilitate a moderated discussion with the audience during the sixth period. Each Panel speaker should cite or link directly to the Panel theme, and at the end of their talk should provide a logical segue to the next abstract.
Workshops
Rules for workshops and the review process are similar to those for Panels (above). Overview abstracts should reflect the material to be presented in this long format for up to 8 hours of CME credit. Individual abstracts must be entered for each presenter and all necessary information must be entered in the same manner as all other abstracts, including conflict of interest statements. Course materials should be made available for registrants. A separate fee is charged for Workshops registration. For additional information contact Jeff Sventek, Executive Director, at jsventek@asma.org.
AsMA Abstract Submission Process
All abstracts must be submitted via the electronic submission system linked to the association's web site: https://www.asma.org/scientific-meetings/asma-annual-scientific-meeting/call-for-papers. Click on the link to the abstract submission site--available on the AsMA home page and Meetings page on or about September 1, 2021. Authors with questions regarding the abstract submission process should contact AsMA directly at (703) 739-2240, x101 (Ms. Pam Day); or e-mail pday@asma.org.
The following information is required during the submission process: Abstract title, presenting author information (including complete mailing and e-mail addresses and telephone numbers), topic area (from list provided on back of form), contributing authors and their e-mails and institutions, abstract (LIMIT: 350 words/2500 characters including spaces) and learning objectives (the Accreditation Council for Continuing Medical Education-ACCME-requires a brief sentence on the speaker’s learning objectives for the audience). Read instructions online for further details. Poster presenters are required to submit a pdf of their poster in advance of the meeting. Posters in Reno will using electronic poster boards.
PLEASE NOTE: Presenters (including panelists) are required to register for the meeting. There is a discounted fee for nonmember presenters. Registration limited to the day of presentation will be available onsite.
Financial Disclosure/Conflict of Interest/Ethics
Abstracts will not be accepted without a financial disclosure/conflict of interest form. The form is included in the website submission process. The presenting author must agree to comply. Scientific presentations at AsMA-sponsored events will adhere to the highest standards of scientific ethics, including appropriate acknowledgment or reference to scientific and/or financial sources. Presenters must avoid the endorsement of commercial products in their abstracts and during their presentations. There must be no advertisements on Posters, AV, or handout materials.
Presentation Retention Policy
AsMA will use live capture to make presentations from the Meeting available to members / attendees after the meeting. Authors are required to provide permission for live capture and a nonexclusive license to repurpose the content. An electronic copy of the presentation suitable for release at the time of the presentation must be provided. PDF copies of Poster presentaions must be uploaded to the submission site.
Permissions and Clearances
It is the author’s responsibility to obtain all necessary permissions and clearances prior to submission of the abstract. AsMA assumes no liability or responsibility for the publication of any submitted material.
Acceptance Process
Abstracts will be reviewed by a minimum of three members of the AsMA Scientific Program Committee. Acceptance will be based on the abstract’s originality, relevance, scientific quality, and adherence to the guidelines provided. Criteria for non-acceptance include, but are not limited to, insufficient, inconsistent, or ambiguous data, commercialism, or reviews of previously published literature. Abstracts must be 100% complete upon submission, including all final data and results. How well authors abide by submission and format guidelines will also be one of the criteria used to determine acceptance of abstracts.
Presenters are limited to one senior-authored presentation, unless given specific prior permission by the Scientific Program Committee Chair, Charles Reese, M.D., at: sciprog@asma.org. Following review by the Scientific Program Committee in November, all contributors will receive a notification of acceptance or non-acceptance by e-mail. Accepted abstracts will be published in Aerospace Medicine and Human Performance.
While the Scientific Program Committee strives to honor the presenter’s desired presentation format, for reasons such as space limitations or dissimilar content, an abstract may be changed to an alternative presentation format. Assignment of an abstract to either a poster or a slide presentation will be recommended by the Scientific Program Committee, but the final decision will be made by the Program Chair.
Abstract Withdrawal
Withdrawing abstracts is strongly discouraged. However, if necessary, a request to withdraw an abstract should be sent to Charles Reese, M.D., the Scientific Program Chair, at sciprog@asma.org; and Pam Day at pday@asma.org. The request for withdrawal must include the abstract title, authors, ID number, and reason for withdrawal. Due to publishing deadlines, withdrawal notification should be received by January 15, 2022. As abstracts are published in Aerospace Medicine and Human Performance prior to the scientific meeting, a list of abstracts withdrawn or not presented will be printed in the journal following the annual meeting.
TOPIC AREAS: (These will be listed on a drop-down menu on the submission site. They are used to organize the abstracts into sessions.)
1: Human Performance
1.1 Aerospace Physiology
1.2 Exercise Physiology
1.3 Hyperbaric Physiology
1.4 Environmental
Physiology (incl. High
Altitude & Extreme
Temperature)
1.5 Acceleration / Vibration/
Impact
1.6 Fatigue
1.7 Neurophysiology &
Sensory (inc. Vision &
Vestibular)
1.8 Aerospace Human
Factors
1.9 Aerospace Human
Systems Integration
1.10 Aerospace Psychology
2: Clinical Medicine
2.1 Aviation Medicine
(Aerospace Medicine)
2.2 Health Promotion and
Wellness Programs
2.3 Medical Standards /
Aircrew Health
2.4 Occupational /
Environmental Medicine
2.5 Operational Medicine
2.6 Hyperbaric Medicine
3: Travel and Transport Medicine
3.1 Travel Medicine
3.2 Aeromedical Transport /
Air Evacuation
3.3 Air Transport Medicine
3.4 Commercial
4: Space Medicine
4.1 Space Medicine
(Aerospace Medicine)
4.2 Space Operations
5: Safety and Survivability
5.1. Escape / Survival
5.2. Flight Safety/Accident
Investigation
6: Other
6.1 History of Aerospace
Medicine
6.2 Other Related Topi